SOLUTION
Distribution
- JA Pre-Order Form Entry Labor-saving Solution
Efficiently processes large volumes of "pre-order forms" in a short period of time, paving the way for JA self-improvement practices.
- POINT.01
- Noticeable time savings (input work time, order retrieval time) results
- POINT.02
- Workflow also improved, with consolidation of simple tasks
- POINT.03
- Combination with various services to further improve effectiveness and efficiency
Solution Overview
The JA Group is implementing Creative Self-Improvement with the goals of increasing farmers' income, expanding agricultural production, and revitalizing local communities. In the farm economy business, efforts to strengthen promotion activities (communication to union members) and create a system of secondment are important and urgent issues. What is needed to solve these issues is to improve operational efficiency, and to optimize the time that this will free up.
Primagest's labor-saving solution for inputting pre-order forms realizes labor-saving inputting of pre-order forms used for pre-order purchasing, one of the core operations of the purchasing business in the farm economy business.
The base of the solution consists of an OCR + RPA system. It enables efficient processing of large volumes of reservation order forms in a short period of time, which used to be done manually.
Staff time is optimized, and strengthening of promotion activities and creation of a system of secondment are promoted, contributing to improved member satisfaction and increased profits. In addition, inventory optimization will be promoted, leading better guidance from appointments to reservations, in other words, more accurately providing benefits to union members.
This solution can be started small, starting with a small-scale mechanism. This is an effective first step in paving the way for JAs to implement self-improvement through steady successes and solid results.
We solve these challenges
- Before
- Inputting of a large number of pre-order forms one by one.
- After
- High-precision OCR scanning. Greatly reduced work / check time.
- Before
- A lot of time was spent on processing large volumes of pre-order forms and other tasks were put on the back burner.
- After
- Time was freed up to focus on improving member satisfaction and increasing profits.
- Before
- Pre-order forms were processed using a "routing method," and all actions taken were after the fact.
- After
- Simple tasks were consolidated by changing to individual distribution. Visualization was also realized.
Solution Details
Noticeable Time Savings (Input Work Time, Order Retrieval Time)
01
The effects of the introduction of the Reservation Order Form input labor-saving solution can be clearly seen in the figures. JA, a client of ours, achieved a significant reduction of 85% and 80% in the time required for inputting and searching order forms, respectively, since the introduction of the solution. The effect of this reduction was several thousand hours per year, and the cost was equivalent to several million yen. Another important point is that it is easy to grasp numerical data due to the nature of the business. By making it possible to report quantitative results, we can work more systematically.
Improvement of Workflow and Consolidation of Simple Tasks
02
Solution implementation also improves workflow at the same time. By changing the pre-order form from the conventional routing method to individual distribution, simple tasks are consolidated. In addition, the ability to "visualize" the progress of the project at various points makes it easier to ascertain the state of progress and to respond quickly and flexibly to personnel assignments, etc.
Combination of Various Services to Further Improve Effectiveness and Efficiency
03
Primagest offers not only "reservation order form" input labor-saving solutions, but also a variety of solutions and services that can be combined with these solutions to carry out projects even more effectively and efficiently.
For example, scanning services. By outsourcing the entire scanning process to us, you can further reduce the time and effort required for input work. In addition, the time saved by this solution and the data generated can be used to plan and execute marketing initiatives that lead to effective promotion activities. In addition, Primagest is constructing a CRM platform (*), which will serve as the base for such a CRM platform, as well as the promotion of DX.
※CRM platform: Commercialization and rollout is scheduled to begin in 2022. For details, please contact our sales representatives.
